One system for all - the Federal Ministry of Defence is breaking new ground in fleet management. Its modern mobility platform controls the entire vehicle pool, brings standardisation to the fleet management of different departments and thus leads to a significant reduction in costs.
August 1, 2023
The Federal Ministry of Defence targeted a mobility platform to manage a cross-departmental vehicle pool that would give all authorised users access to the vehicles. The management of all vehicles, drivers and bookings should be effected via a central administration platform and the allocation of the individual vehicles should take place according to both cost,- and resource-saving criteria.
At the beginning of the project, the management of the individual vehicle fleets was left to each department. This approach led to completely different methods in the area of fleet management in the individual departments, with a number of resources not being used optimally. The resulting heterogeneous approach was to be standardised through a central control of the official vehicle administration for all ministries. The goal was a more efficient use and higher utilisation as well as the reduction of manual activities. On the user side, a new user experience was to facilitate the booking and use of the vehicles.
Based on the ibiola mobility platform, a shuttle function was developed for use in the ministries. The "MoVe Shuttle App" serves as a frontend for users and drivers and enables the booking, control and billing of individual trips. In addition, further features were integrated, such as the automatic and optimised allocation of vehicles based on route and GPS information, as well as the management of drivers and special reporting. The solution was seamlessly integrated into the existing system landscape.
Eight departments have participated in the project so far, and the number of unnecessary idel trips has already been significantly reduced by pooling journeys. At the same time, the degree of utilisation of the vehicle pool has also been increased. In the final expansion stage, a cost optimisation of up to 40 percent is expected.
In addition to expanding the project to other ministries, it is also planned to promote e-mobility. For this purpose, the entire fleet is to be gradually converted to electric vehicles and other sustainable forms of propulsion in order to optimally fulfil the federal government's role model function for the citizens. The ibiola software enables frictionless integration of e-mobility, for example by displaying the charging status and automatically calculating a corresponding charging buffer at the time of booking.
The targeted use of the fleet with fewer empty runs and increased utilisation, as well as automated booking and trip merging, will reduce costs by up to forty percent in the final stage of the project.
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