Sustainable, smart and efficient on the road - with the Managed Mobility solution from ibiola, Energie Steiermark offers its employees to use the company fleet privately, reduces the ecological footprint in the long-term and also cuts costs. Win-win for everyone!
August 1, 2023
In 2016, Energie Steiermark laid the foundation for efficient fleet management and the economical and ecological use of company vehicles by merging logistics and fleet management. The goal was to centrally manage the company's fleet of around 700 vehicles, which is divided between 24 locations, by switching to operational leasing and digitising processes. ibiola was the right partner for the successful implementation of the project, as the Austrian company's software solution offered all necessary features.
The biggest challenges included the integration into existing organisational and technical processes as well as the integration into the existing ERP system in compliance with all legal framework conditions and internal specifications. A central administration of various single and double-track vehicle types with different drive types across locations was just as much a requirement as optimal usability for drivers while at the same time complying with all data protection guidelines. In addition, it was necessary to optimise capacity utilisation and reduce the number of vehicles. In terms of e-mobility, safety, reliability and easy integration into the existing system had the highest priority.
With ibiola, a solution in the field of digital fleet management and car sharing was found, that could optimally cover these highly complex requirements. As a full-system provider, the Austrian pioneer company ensures the necessary seamless interaction of hardware and software with existing systems. The result of the implementation project is the Energie Steiermark "Mobility Manager". It offers comprehensive digital fleet management and is easy to use even for users with no previous knowledge.
The advantages for fleet management are as numerous as they are diverse for the employees of Energie Steiermark. The various features reduce manual activities, enable the combination of business and private use of vehicles and the automatic billing of all costs to cost centres or employees via SAP. The system also provides valuable information and KPIs about the entire fleet for targeted control.
For the use of the vehicle pool, employees have access to a guided booking process via app or web portal, which assigns the most suitable vehicle in each case. The selection is made according to individual parameters defined in advance by the fleet manager: for example, vehicles with low mileage are preferred and electric vehicles are allocated for short trips. Through this targeted allocation, cost optimisation and a more efficient degree of utilisation could be achieved.
The controlled use of all vehicles led to a significant reduction in annual mileage and thus to massive fuel savings. Overall, the vehicle pool was reduced by an average of seven percent per year and the number of assigned company vehicles also decreased significantly. The employees of Energie Steiermark appreciate the easy use of the digital service as well as the possibility to book and use the vehicles at any time and from any location.
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